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Company Details
Applied to all warning letters
📷 Click to upload logo (JPG, PNG, SVG)
Warning Details
Reason, consequence & default tone
First → "This letter serves as a formal first warning regarding..."
Import Employees
Upload Excel / CSV or add manually
📋 Expected columns: Name, Employee ID, Designation, Department, Date of Joining, Warning Type, Incident Date, Incident Description
👁 Live Preview
No employees added yet
Upload Excel or add employees manually to see preview
Employee Table
0 employees · Warning type overrides global tone per row
| # | Full Name * | Emp ID | Designation | Department | DOJ | Warning Type | Incident Date | Incident Description | Preview | Del |
|---|---|---|---|---|---|---|---|---|---|---|
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No employees yet — upload Excel or click "Add Employee Manually"
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Generating PDFs...
0 of 0
🔒 All processing happens in your browser — no data is sent to any server
How It Works
Generate warning letters for multiple employees in 3 simple steps
1
Upload Excel
Upload your employee data using our Excel template or add employees manually. Include warning type and incident details per employee.
2
Fill Company & Warning Details
Enter your company details and set the reason, improvement deadline, consequence, and default tone once — applies to every letter.
3
Download ZIP
Click Generate — individual warning letter PDFs are created for each employee and packaged into a single ZIP file, ready for distribution.
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Frequently Asked Questions
Everything you need to know about bulk warning letter generation
How many employees can I add? →
No limit — add as many rows as needed manually or via Excel upload. The generator processes all employees locally in your browser with no server restrictions.
What Excel format is required? →
Download our Excel template using the "Download Template" button — columns must match: Name, Employee ID, Designation, Department, Date of Joining, Warning Type, Incident Date, Incident Description. Extra columns are ignored.
Can warning types differ per employee? →
Yes — each employee row has a Warning Type dropdown (First, Second, Final) that overrides the global default tone setting for that individual employee.
Can incident descriptions differ per employee? →
Yes — incident date and incident description are per-employee fields, set individually for each row in the employee table.
Are documents stored on your servers? →
No — all processing happens locally in your browser. Your employee data and generated PDFs are never sent to our servers. Everything stays on your device.
Can I add a company logo? →
Yes — upload your company logo in the Company Details section and it will appear on all warning letters. Supported formats: JPG, PNG, SVG.
Is this legally valid as a warning letter? →
This tool generates a professionally formatted warning letter template. For it to be legally binding, it should be reviewed against your company's HR policy and UAE labour law, and signed by an authorized signatory and the employee where applicable.
Can I edit entries after Excel upload? →
Yes — all fields in the employee table remain fully editable after uploading Excel. Click any cell to edit the value before generating PDFs.
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